View and manage your Zap history

View status of Zap runs

In the Zap runs tab, you'll see the status of each time one of your Zaps runs. There are six possible Zap statuses:

1. Success: the Zap ran and completed successfully.
2. Filtered: the Zap run had a filter that prevented it from continuing.
3. Stopped: the Zap ran into an error while running.
4. Waiting: the Zap run is waiting to complete.
5. Playing: the Zap run is in progress.
6. Held: the Zap run is being held for one of a few reasons.

Some Zap statuses have multiple causes.

Stopped

Zap runs can have a status of Stopped for one of two reasons:

• Errored: the Zap errored while running. If a Zap errors repeatedly each time it runs, it will be automatically paused.
• Halted: the Zap run was stopped on purpose by Zapier. Unlike Errored, multiple Zap runs that are halted will not automatically pause your Zap.

Example

A Zap includes a step where a new lead from Facebook Lead Ads is added to a Mailchimp list. Mailchimp rejects duplicate email subscribers on an email list. A new lead comes in that already exists in the Mailchimp list, so Mailchimp rejects the lead from being added to the list. Instead of logging this Zap run as an error, Zapier will log it as Stopped / Halted.

Waiting

Zap runs can have a status of Waiting for one of two reasons:

• Delayed: if the Zap run has a delay step that is waiting to run, it will appear as Waiting / Delayed.
• Scheduled: if the Zap is scheduled to be run again with Autoreplay, it will appear as Waiting / Scheduled.

Held

Zap runs can have a status of Held for one of four reasons:

• Too much data: too many steps (100+) would have been triggered when Zapier checked for new data. This "flood protection" prevents a significant number of tasks from being automated by mistake. This helps keep your task usage down and prevents unintended tasks.
• Disconnected app: the connection to one of the app accounts used in the Zap is no longer active. Reconnect the app account, then replay the held Zap run.
• Task limit reached: the account has exceeded its plan limit for tasks or Zaps, or uses a premium app that is not supported by the plan. To replay the held Zap run, upgrade your Zapier plan.
• Payment issue: the payment information on the account has expired. To replay the held Zap run, update your payment method.
• Restricted app: your Zapier account owner or admin has limited the use of the app and you do not have permission to use it. 

Learn how to replay Zap runs that failed or were not successful.

The Zap runs page will not show activity if your Zap checks for new data and does not find any.

You can filter your Zap runs by status, date range, owner, folder, apps, or Zap name. You can also search your entire Zap history with the search bar in the upper right, which will search all the data that was sent to and received by each step in your Zaps.

Search within and filter your Zap runs

At the top of your Zap history, you can search within and filter your Zap runs using specific parameters.

The Search Zap history search box allows you to enter specific terms to limit your Zap run results. You can also limit results by using one or more of the following filter fields:

• Date range: select specific Zap run dates.
• Zaps: limit displayed Zap runs to selected Zaps.
• Apps: limit displayed Zap runs to selected apps.
• Folders: limit displayed Zap runs to selected apps.
• Owners: limit displayed Zap runs to selected Zap owners.

Your selected filters will be displayed as buttons below the filter fields. You can remove a filter by clicking its button.

Tip

• When you view the Zap details page for a specific Zap run, you can see the specific version number and name that the Zap was run on. It appears at the top of the page, below the name of the Zap. 
• You can search for runs from a specific Zap version using the Search Zap history search box. Enter the version number (for example, "v3") or version name in the search box.

Filtering in the Zap runs tab

In the Zap runs tab, you can also filter your Zap runs by using the statuses filter field. By default, all statuses are displayed. To filter:

• Click the statuses filter field.
• Select one or more statuses.
• The filter field will display each status you selected as buttons.
  • To delete one, click its button.

Zap run details

To view details about a Zap run or look at the data that has gone in and out of each step, click into the Zap run.

The Zap run details page shows each individual step of the Zap run, including the status of each step and the total number of tasks the Zap run has used. Each step also shows the Data In and Data Out.

• Data In: the data that was sent to the connected app for the given step.
• Data Out: the data that was received from the connected app for the given step.
• Troubleshoot: an AI-powered troubleshooting guide for errored Zap runs.

Delete Zap and Transfer runs

You can delete individual Zap and Transfer runs in Zap History. This will remove them from your Zap history, but will not deduct tasks that the Zap run has already automated from your task usage.

• Select the Zap or Transfer run(s) you want to delete.
• At the top of the table, click Delete x.

View task usage

In the Task usage tab, you'll see the number of tasks used and how many Zaps ran in the specified time period. When no date range is selected, the page will show information related to the current billing period.

You can filter your usage by date range, owner, folder, apps, or Zap name.

To view more details about a Zap's settings, usage, and activity, click into the specific Zap.

Zap History storage

Zapier can only guarantee a maximum of one month of Zap run data in your Zap history.

If you need to keep longer term records of your Zap run data, you can regularly export your Zap history.