Zaps are workflows that connect your apps. They consist of a trigger, which is an event that starts a Zap, and one or more actions, which are events the Zap performs. When you publish your Zap, it will run the action steps every time the trigger event occurs.
Why should I build a Zap?
Zapier has 6000+ apps to help you streamline and automate repetitive work. Whether you’re slowed down by simple tasks or entire business-critical processes, Zaps can help you automate your workflows without code. And if you’re on a Team or Company plan, you can easily share and collaborate on your Zaps with other members of your account, helping to increase productivity across your organization.
Learn more about:
- Workflow automation: What it is, why it matters, and how you can use it.
- Popular ways to use Zapier to improve your work.
- Automation in Zapier Learn.
- The Zapier automation quick-start guide.
How to build Zaps
To connect your apps, you can create a Zap by:
- Starting from scratch in a blank Zap in the Zap editor.
- Using AI to help you build.
- Selecting a pre-built Zap template.
Then, you can customize your Zaps using Zapier’s built-in tools.
You can use a blank Zap to create your Zap from scratch in the Zap editor. In your Zapier account, hover over the left sidebar menu and click Create a Zap.
If you need to leave the Zap editor before you finish your Zap, your progress will be saved as a draft.
Set up your trigger
The trigger is the event that starts a Zap. For example, a trigger can be each time you receive a new survey response.
Actions are the events a Zap performs after it is triggered. For example, an action can be to send an email. If you’re on a free trial or paid Zapier plan, you can add multiple actions to your Zaps.
When a Zap runs, each action it completes counts as one task. Learn more about how usage is measured in Zapier.
Use built-in tools
You can customize your Zap by adding:
- Search steps: use a search step to find existing data in your apps.
- Filters: add filters to restrict your Zap from running unless certain conditions are met.
- Formatter steps: add Formatter steps to format data in a Zap, such as editing text or changing a date format.
- Delays: add a delay between Zap steps.
- Paths: add paths to perform different actions in your Zap based on different conditions (Professional plans and above).
After you’ve set up your first Zaps, explore advanced features to further customize your workflows:
Learn more tricks you can use to customize your Zaps.
You can describe the workflow you want in plain language and let AI suggest a trigger step and one or more action steps for you. Learn more about using AI to build your Zap.
This feature is in open beta. It’s available for use but still in active development and may change.
Zap templates are pre-built Zaps that already include a trigger and action to get you started. You can find Zap templates on your dashboard, the explore page, the Zapier blog, and after selecting an app from the app directory. You can also create your own templates or use templates created by other Zapiens.
To use a Zap template, click Try it.
Learn more about building Zaps in Zapier Learn.