Enable publishing restrictions in your Enterprise account

Available on plans:

Free

Pro

Team

Enterprise

Beta

This feature is in open beta. It’s available for use but still in active development and may change.

You can enable Zap restrictions in your account to keep your important data secure. When enabled, account members will have to request approval from a super admin or owner to make certain changes to a Zap. This includes:

• Publishing.
• Editing.
• Adding step notes to.
• Turning off.
• Deleting.

Enable publishing restrictions

1. Go to the Members page in your account settings.
2. In the Publishing restrictions section, click to toggle the switch on.

Once enabled, a modal will appear prompting members to request approval before they can change their Zap. They must provide a description of why they’re requesting the change. All super admins and the account owner will receive an email notification of the request. This setting will apply to all future attempts to change Zaps, including in existing Zaps.

Members can also delete their own approval requests. If they do, Zapier will not notify super admins or the account owner that the request was deleted. The request will no longer appear in the pending approvals list.

Tip

• If publishing restrictions are not enabled, admins, super admins, and the account owner can publish, edit, add step notes to, turn off, or delete a Zap without requesting permission.
• If publishing restrictions are enabled, only super admins and the account owner can publish, edit, add step notes to, turn off, or delete a Zap without requesting permission.

Approve or deny a request

All super admins and the account owner will receive an email notification from Zapier with the request. Any super admin or the account owner can approve or deny a request. In the notification email, you can either:

• Click Review request in the notification email to view all pending requests. You will be redirected to the Pending approvals request page.
  • Approvals appear in chronological order, with the newest request at the top.
  • You can also access the Pending approvals request page from the left sidebar in your account dashboard.
• Click View Zap in editor to view the pending request in the Zap editor.
  • You will be redirected to the Versions section of the Zap editor.
  • The request will appear at the top of the left sidebar.

Approve a request

To approve a request:

• Click Approve. A dialog box will appear.
• (Optional) In the Message to requester field, you can provide an explanation for why you approved the request.
• (Optional) You can expand the Review changes section to compare an outline of the current draft to the current published version, if one exists.
• Click Approve and publish.

Deny a request

To deny a request:

• Click Deny. A dialog box will appear.
• In the Message to requester field, you must provide an explanation for why you approved the request.
• (Optional) You can expand the Review changes section to compare an outline of the current draft to the current published version, if one exists.
• Click Deny request.

After a request is approved or denied, the member will receive an email notification. If the request response included an explanation, the notification will include it.

Super admins and the account owner can also review individual pending requests in the Zap editor's Change history section. They can also review all pending requests across the account on the Pending approvals request page.

Limitations

• Members can only submit one request per Zap, regardless of request type.
  • Other members cannot submit the same request for the same Zap until the original requestor cancels the request or its approved or denied.
  • Only the member who submitted a request, super admins, and the account owner can edit or replace a draft while approval is pending. Other members cannot.
• Zaps can only have one of each request type pending approval. The 3 types are:
  • Publish a draft (includes adding step notes to a Zap).
  • Turn a Zap on or off.
  • Delete a Zap.
• Members cannot make a request to delete multiple Zaps from the Zaps page.
• Only the member who submitted a request can delete the request.
  • Zapier will not notify super admins or the account owner that the request was deleted.
  • The request will no longer appear in the pending approvals list.
• If a Zap contains a restricted app, members cannot submit requests to publish the Zap.
• Super admins and the account owner can change a draft before approving it for publication.
• If a super admin or the account owner approves a Zap for publication, they will appear as the publisher of the draft in the Zap version.

Exemptions

• Users do not need to submit approval to:
  • Change the Zap owner.
  • Rename the Zap.
    • You cannot rename a step while a publish approval request is pending. You must wait until the request is approved, denied, or deleted.
  • Rename previous versions of the Zap.
  • Duplicate a Zap.
  • Enable or disable your Zap’s advanced settings.
  • Replay past runs.
• Any Zaps that exist before publishing restrictions are enabled will continue as is.
  • Once a member attempts to edit, add step notes to, publish a version of, turn off, or delete the Zap, the restriction will be enforced.
• Publish approval is an account-wide setting, but any Zaps moved into the account from another account are not subject to the new account’s setting.

Example

• If a member submits a request to publish a Zap, they cannot submit any other requests for that Zap, like a deletion request.
• If a member submits a request to publish a Zap, no other member can submit a request to publish the same Zap until the original request is approved or denied.
  • But anyone can still request to turn off or delete the Zap.