Team and Enterprise plans let you create a shared account for you and your co-workers. To manage, share, and collaborate in your Zapier account, there are user roles at the account level and within specific products, like Zaps, Tables, or Interfaces. Each role has specific permissions that define what the user is allowed to do or access.
Available on plans:
Free
Pro
Team
Enterprise
Account user roles
Zapier has four user roles, but availability of these roles depends on the account type. Team accounts include three roles: owner, admin, and member. Enterprise accounts have all three of these, plus a super admin role. There is only one owner per account, but all other roles can have multiple users.
| Role | Description | Maximum number of users per role |
|---|---|---|
| Owner | The user who has the highest level of account permissions. | 1 |
| Super admin |
A user with all permissions that an owner has, except transferring ownership of or deleting the account. They are typically responsible for the overall management of the account, including high-level data security and analytics. This role does not exist in Team accounts. |
Unlimited |
| Admin | A user with limited administrative permissions. They are responsible for low-level administration of the account. | Unlimited |
| Member | A general user of the account without any administrative privileges. | Unlimited |
You should have at least one super admin or admin on the account to assist with account management.
Account permissions by role
Account management
| Permissions | Member | Admin | Super admin | Owner |
|---|---|---|---|---|
| Verify a domain | X | X | X | |
| Configure SAML SSO | X | X | X | |
| Provision user accounts with SCIM | X | X | X | |
| Manage domain insights | X | X | X | |
| View audit log | X | X | ||
| Customize data retention | X | X | X | |
| Change the account logo and name | X | X | ||
| Transfer ownership of the account | X | |||
| Delete the account | X |
Billing and plan management
| Permissions | Member | Admin | Super admin | Owner |
|---|---|---|---|---|
| View billing information | X | X | X | |
| Upgrade or downgrade a plan (including task usage) | X | X | ||
| Change the billing interval of a plan | X | X | ||
| Enable or disable pay-per-task billing | X | X | ||
| Update the account payment method | X | X | X | |
| Export task usage for each member during the current billing cycle | X | X | X |
User management
| Permissions | Member | Admin | Super admin | Owner |
|---|---|---|---|---|
| Invite others to the account | X | X | X | X |
| Create new admins | X | X | X | |
| Create new super admins | X | X | ||
| Change member and admin roles | X | X | X | |
| Change super admin roles | X | X | ||
| Change owner role | X | |||
| Add and manage teams | X | X | X | X |
| Remove members | X | X | X |
App management
| Permissions | Member | Admin | Super admin | Owner |
|---|---|---|---|---|
| Access app connections that are shared with you | X |
X |
X |
X |
| Access app connections that you do not own and are not shared with you |
|
|
X |
X |
| Manage access to apps | X | X | X | |
| Delete another member's private app connections | X | X | X |
Folder management
| Permissions | Member | Admin | Super admin | Owner |
|---|---|---|---|---|
| Create folders | X | X | X | X |
| Access your own folders | X | X | X | X |
| Access folders that are shared with you | X | X | X | X |
| Access folders that you do not own and are not shared with you |
|
|
X |
X |
| Move assets between folders you own or are shared with you | X | X | X | X |
| Move assets between folders you do not own and are not shared with you |
|
|
X |
X |
| Rename folders that you own | X | X | X | X |
| Rename folders that are shared with you | X | X | X | X |
| Rename folders that you do not own and are not shared with you | X | X |
Limitations
Zap steps that use a private connected account override sharing settings.
- Only the owner of the private connected account can create and edit steps using the private connected account.
- Any members, admins, super admins, and owners that have access to the Zap only have view permissions in that step.
- They can also view any information that passes through its Zap history.
- Any other step that uses a shared connected account can be edited by account members who have access to the Zap.
Asset management
An asset is an item in a Zapier product.
| Permissions | Member | Admin | Super admin | Owner |
|---|---|---|---|---|
| Create assets | X | X | X | X |
| View your own assets | X | X | X | X |
| View assets shared with you | X | X | X | X |
| View assets that you do not own and are not shared with you | X | X | ||
| Update your own assets | X | X | X | X |
| Update assets shared with you | X | X | X | X |
| Update assets that you do not own and are not shared with you | X | X | ||
| Share your own assets | X | X | X | X |
| Share assets that are shared with you | X | X | X | X |
| Share assets that you do not own and are not shared with you | X | X | ||
| Transfer ownership of your own assets | X | X | X | X |
| Transfer ownership of assets that are shared with you | X | X | ||
| Transfer ownership of assets that you do not own and are not shared with you | X | X | ||
| Delete your own assets | X | X | X | X |
| Delete assets that are shared with you | X | X | ||
| Delete assets that you do not own and are not shared with you | X | X | ||
| Export/import your own asset data or data from an asset shared with you | X | X | X | X |
| Export/import asset data owned by other members that are not shared with you | X | X |
NoteSuper admins and owners have full access to all assets by default.
Asset user roles and permissions
There are three possible asset user roles in Zapier:
- Owner.
- Editor.
- Viewer.
Each role has a specific set of permissions for what the role is allowed to do in an asset:
| Permissions | |||||||
|---|---|---|---|---|---|---|---|
| Role | View | Duplicate | Edit | Share | Change owner | Move to another account | Delete |
| Owner | X | X | X | X | X | X | X |
| Editor | X | X | X | X | |||
| Viewer | X | X | |||||
Limitations
- Only Canvas, Tables, and Agents have a Viewer role.
- You cannot duplicate canvases.
- Account super admins and owners have the same permissions to all assets as the asset owner, regardless of their asset user role.