Trigger and continue Zaps from records

Zapier Tables records can trigger or continue Zaps. Records can be sent to Zaps manually (the default) or automatically when a record is created.

Tip

Zapier tasks used by Tables do not count toward your account's task usage.

 

Pending records

If your table has a Zap connected to it, any new records that you manually add to or update are set to “Pending” by default. This status will show in the column Record Status. This ensures records are only sent to Zaps when you are done creating or updating them. From the table Settings, you can select one of the following options: 

  • Pending (Default): records created manually will be tagged as pending until you send them to your Zaps. You'll see the pending tag on the column Record status.
  • Automatically: records created manually will be sent automatically to your Zaps.
miscEye icon Note

If a Zap creates or updates a record in the table, those records will not be set to pending. Records created by a Zap will automatically trigger any Zaps that use the table. 

 

Manually send records to Zaps

When records are tagged as pending on a table, you must take action to send them to Zaps. You can decide which records are sent, and to which Zaps.

Send all pending records to all Zaps

Whenever there are pending records, the Send pending records will appear at the top of the table. Clicking that button will send all pending records to all connected Zaps.

Send specific records to all Zaps

You can select specific records to send to all connected Zaps:

  1. Select the checkbox beside the records you want to update.
    • The button at the top of the table will change to Send X pending records, where X is replaced with the number of records selected.
  2. Click the button to send selected records to all Zaps.

Send records to specific Zaps

You can select which Zaps will run for specific records.

  1. Select the checkbox beside the records you want to update.
    • To select all visible records, use the checkbox at the header of the table.
  2. From the dropdown menu, select Choose which Zaps to run
  3. A dialog box will open, and you can select the checkbox for the Zaps you want to run.
  4. Click Send to Zaps.

 

Create a Zap for a table

Connecting a Zap to a table allows you to add information from another app to a table automatically or to create a workflow that starts when there's a new or updated record on the table.

  1. On the left sidebar, click the Zaps icon miscBoltAlt icon.
  2. Click Create Zap.
  3. In the dialog box, select one of the following:
    • Create blank Zap: a Zap with no trigger or action selected is created.
    • Trigger when new records are added to this table: the Zap will trigger from new records.
    • Trigger when changes are made to records on this table: the Zap will trigger when table records are updated. 
    • Automatically add records to this table from a form or app: the Zap will add a new record using information from a chosen trigger app.
  4. Click Create Zap.

A new browser tab or window will open with the new Zap. You can then continue to set up your Zap trigger or action.

 

Create a Zap for a specific field 

You can create Zaps that only trigger when a specific field is updated.

  1. Click the name of the field you want to trigger a Zap.
  2. Select Create Zap.
  3. The Zap trigger will be set up with the specific field name.

You can then continue to set up your action.

ratingStar icon Tip

You can also use the Button field type to trigger or continue Zaps. 



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