Trigger and continue Zaps from records

Zapier Tables records can trigger or continue Zaps. Records can be sent to Zaps manually (the default) or automatically when a record is created.


Zapier tasks used by Tables do not count toward your account's task usage.


Pending records

If your table has a Zap connected to it, any new records that you manually add to or update are set to “Pending” by default. This status will show in the column Record Status. This ensures records are only sent to Zaps when you are done creating or updating them. From the table Settings, you can select one of the following options: 

  • Pending (Default): records created manually will be tagged as pending until you send them to your Zaps. You'll see the pending tag on the column Record status.
  • Automatically: records created manually will be sent automatically to your Zaps.
miscEye icon Note

If a Zap creates or updates a record in the table, those records will not be set to pending. Records created by a Zap will automatically trigger any Zaps that use the table. 

Manually send records to Zaps

When records are tagged as pending on a table, you must take action to send them to Zaps. You can decide which records are sent, and to which Zaps.

Send all pending records to all Zaps

Whenever there are pending records, the Send pending records button will appear at the top of the table. Clicking that button will send all pending records to all linked Zaps.

Send specific records to all Zaps

You can select specific records to send to all connected Zaps:

  1. Select the checkbox beside the records you want to update.
    • The button at the top of the table will change to Send X pending records, where X is replaced with the number of records selected.
  2. Click the button to send selected records to all Zaps.

Send records to specific Zaps

You can select which Zaps will run for specific records.

  1. Select the checkbox beside the records you want to update.
    • To select all visible records, use the checkbox at the header of the table.
  2. Click the three dot icon at the top right of the screen, and select Choose which Zaps to run
  3. A dialog box will open, and you can select the checkbox for the Zaps you want to run.
  4. Click Send to Zaps.


Create a Zap for a table

Linking a Zap to a table allows you to add information from another app to a table automatically or to create a workflow that starts when there's a new or updated record on the table.

ratingStar icon Tip

You can also use the Button field type to trigger or continue Zaps. 

  1. On the left sidebar, click the Linked assets icon .
  2. In the Zaps tab, click + Create.
  3. In the dialog box, click one of the buttons:
    • Bring data in: starts a Zap that adds new records with information from another app.
    • Send data out: starts a Zap that triggers from new records.
    • Modify data: starts a Zap that triggers when an existing record is updated.
    • Start from scratch: starts a blank Zap and you can select a trigger and actions.
  4. Click Create Zap.

A new browser tab or window will open with the new Zap. You can then continue to set up your Zap trigger or action.


Create a Zap for a specific field 

You can create Zaps that only trigger when a specific field is updated.

  1. Click the name of the field you want to trigger a Zap.
  2. Select + Create Zap. The Zap trigger will be set up with the specific field name.
  3. Set up your action.

If you delete a field that's in use by a Zap, the Zap will stop working.

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