Manage your Zaps

Understand Zap statuses

Zaps can exist in one of two states:

• On: Zaps actively check for new data when they are turned on, and perform the action(s) when triggered. A Zap only checks for new data when it’s on/published. A Zap can’t act on data created while it’s off, even after the Zap is published/turned on again.
• Off: Zaps that are off don’t actively check for new data or perform actions. Zapier automatically turns a Zap off in three situations:
  • If the Zap uses a feature that's no longer available in the account (e.g., multi-step Zaps or premium apps) due to a trial expiration or plan downgrade.
  • If multiple errors occur each time the Zap tries to run. An email notification will be sent if a Zap is turned off due to excessive errors.

Manage individual Zaps

To manage a Zap, click the right arrow icon on the right side of the Zap. A sidebar will display the following:

Zap info

• Avatar and name of the Zap owner.
  • You can hover near the name until the pencil icon appears, then click the pencil icon  to change ownership of the Zap.
• Toggle switch to turn the Zap on or off.
• Name of the Zap.
  • You can hover near the name until the pencil icon appears, then click the pencil icon  to rename the Zap.
• URL link to the folder that the Zap is located in.
  • You can hover near the URL link until the move to folder icon  appears, then click the move to folder icon  to move it to a new folder.
• Notes: view any Zap notes you created. 
• Published: the most recent date and time that the zone was published.
• Timezone: the timezone setting for the Zap.

Buttons

• View and edit this Zap: open the Zap in the Zap editor.
• Duplicate: create a copy of the Zap.
• History: open the Zap history for this Zap.
• Run Zap: if a Zap uses a polling trigger, manually run a Zap outside of its normal polling interval.
• Share template: share a copy of your Zap, or share it with others in your team if you're on a Teams or Companies account.
• Delete: move Zap to the Trash folder.
  • If the Zap is already off, you will see a Delete Zap button.
  • If the Zap is still on, you’ll see a Turn off and delete button.
  • Zaps will remain in the trash folder for 30 days before they are permanently deleted.

Note

If the app combination in your Zap supports Transfer, you'll see the Transfer data button.

Search your Zaps

• Go to Zaps.
• In the upper left, use the search box to search for Zaps.
• Your Zaps will be filtered based on your search parameters and displayed in two tabs:
  • The Zaps tab will display all Zaps that contain your search parameters.
    
    • The folder that the Zap is located within will appear as a clickable URL link below.
  • The Folders tab will display all folders that contain your search parameters.
    • If the folder is located within another folder, that folder name will appear as a clickable URL link below.
    • If the folder is not located within another folder, nothing will appear below.

Tip

• You can search by the name of the Zap, folder, or an app used in your Zap.
• You can filter your search by clicking the right arrow icon in the search box, then selecting Zap or Folder to restrict the search to those parameters.

Restore Zaps in the trash folder

Zaps that are moved to the trash folder will remain there for 30 days before they are permanently deleted. To restore Zaps in the trash folder:

• Go to Zaps.
• In the left sidebar, click the Trash folder.
• Click the right arrow icon next to the Zap to open the sidebar.
• Hover over the name section of the Zap until the move to folder icon appears.
• Click the move to folder icon .
• In the dialog box, search for and select the folder you want to move the Zap to.
• Click Move to folder.