Use the Zaps page to manage and organize your Zaps. You can switch between viewing Zaps or folders. Search, filtering, and sorting are available in both views, so you can find what you need.
Zaps view
Top menu
In the top left, there is:
- A set of tabs that allow you to switch between the Zaps and folders views.
- A dropdown menu where you can filter results by:
- Owned by me: Zaps that you own.
- Shared with me: Zaps that you were given access to by other users in your Team or Enterprise account.
- All: all Zaps that you own or have access to.
- Pending billing: Zaps were turned off due to a plan change or other billing issues in your account. Not displayed if there are no affected Zaps.
- Trash: Zaps that have been deleted within the last 30 days.
- The Filters button. When you click Filters, a new menu will expand below the top menu with additional filters:
- Owner: the user who owns a Zap.
- Status: whether a Zap is on or off.
- App: an app used in a Zap.
- Connection: an app connection used in a Zap. You must select an app in the App filter to enable the Connection filter.
- The Default view button. When clicked, it will save the filter settings you've applied as your default view in the future.
- By default, Zapier displays all Zaps that you own or have access to.
- To set a new default, edit your filter settings, then click Default view to save them.
- The Reset view button. If you change your filter settings from your saved default, clicking this button will return you to your saved default settings.
button. When clicked, it will save the filter settings you've applied as your default view in the future.
button. If you change your filter settings from your saved default, clicking this button will return you to your saved default settings.In the top right, there is:
- The + Create button. When you click + Create, a dropdown menu will expand with options to create a new Zap or folder.
- A search input box where you can search for Zaps by Zap name, owner, apps or app connections used, or any webhook URLs in a Webhooks by Zapier step.
Zaps table
Below the top menu, Zaps are displayed in a table of results. Each row includes:
- Name: the name of the Zap.
- Apps: the apps used in the Zap.
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Location: the folder or project the Zap is in.
- If it is in a private folder, it will display the private folder icon .
- If it is in a shared folder, it will display the shared folder icon .
- If it is in a project, it will display the projects icon .
- Last modified: the date when the Zap was most recently updated.
- Status: a toggle switch displaying whether the Zap is on or off.
- Owner: the user who owns the Zap.
- A menu icon : a dropdown menu with Zap management options.
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: a dropdown menu with Zap management options.By default, rows are sorted by most recently modified. You can also sort by clicking the Name, Last modified, or Status column headers.
Manage Zaps
When you click the menu icon , you will find the following options:
If your Zap is located in a folder:
- Change owner: assign a new Zap owner.
- Duplicate: make a copy of the Zap.
- History: view its Zap history.
- Move to folder: transfer the Zap to a different folder.
- Rename: change the name of the Zap.
- Delete: move the Zap to the Trash folder.
Change owner: assign a new Zap owner.
Duplicate: make a copy of the Zap.
History: view its 
Move to folder: transfer the Zap to a different folder.
Rename: change the name of the Zap.
Delete: move the Zap to the Trash folder.If your Zap is located is located in a project:
- Duplicate: make a copy of the Zap.
- History: view its Zap history.
- Move to project: transfer the Zap to a different project.
- Rename: change the name of the Zap.
- Delete: move the Zap to the Trash folder.
For Zaps in projects, you can change the owner, move it to another project, or remove it from within the project.
NoteThe Run button that allows you to manually poll for new data in Zaps that use polling triggers is now located in the Zap editor.
Folders view
Top menu
In the top left, there is:
- A set of tabs that allow you to switch between the Zaps and folders views.
- A dropdown menu where you can filter results by:
- Personal: folders that you own.
- Shared: folders that you were given access to by other users in your Team or Enterprise account.
- All: all folders that you own or have access to.
In the top right, there is:
- The + Create button. When you click + Create, a dropdown menu will expand with options to create a new Zap or folder.
- A search input box where you can search for folders by folder name.
- The Filter button. When you click Filter, a new menu will expand below the top menu with additional filters:
- Owner: the user who owns a folder.
- The Default view button. When clicked, it will save the filter settings you've applied as your default view in the future.
- The Reset view button. When clicked, it will remove the filter settings you've previously saved. By default, Zapier displays all folders that you own or have access to.
Folders table
Below the top menu, folders are displayed in a table of results. Each row includes:
- Name: the name of the folder.
- Owner: the user who owns the folder.
- A menu icon : a dropdown menu with Zap management options.
By default, folders are sorted alphabetically from A to Z. You can also sort Z to A by clicking the Name column header.
You can nest a folder within another folder as a subfolder. Subfolders are displayed within the parent folder they are located within.
Manage folders
When you click the menu icon , you will find options to:
- Rename: changes the name of the folder.
- Share: gives access to the folder and its Zaps to other members of your Team or Enterprise account.
- Move to folder: moves a folder into or out of another folder.
- Create subfolder: creates a new subfolder within the folder.
- Delete: permanently deletes the folder.
Share: gives access to the folder and its Zaps to other members of your Team or Enterprise account.Restore Zaps in the trash folder
Zaps that are moved to the trash folder will remain there for 30 days before they are permanently deleted. To restore Zaps in the trash folder:
- Go to your Zaps page.
- In the upper right, click Trash. You will be redirected to the Trash folder.
- To the right of the Zap you want to restore, click the settings icon . A dropdown menu will open.
- Select either:
Limitations
General
- Your account can have a maximum of 10,000 folders, including both private and shared folders.
- You cannot rename or delete your personal folder.
- Only super admins or owners of Team or Enterprise accounts can view all Zaps in the account.
- Members can only view their own Zaps or Zaps that are shared with them.
- Learn more about user roles and permissions.
Moving
- You can move up to 100 folders within a 1-hour period.
- You can add up to five nested subfolders in your Zap.
- Moving a folder into a shared folder will change its sharing settings. It will match the settings of the new parent folder.
- If you have a Team or Enterprise account, you can only move Zaps that you own into your private folder. You can move any Zap into a shared folder.
Deleting
- You cannot delete a shared folder until you move out or delete all Zaps within it.
- You can delete a personal folder that has Zaps in it. Your Zaps will transfer to your default personal folder.
- You cannot delete a parent folder until you move out or delete all subfolders within it.
- You cannot move a subfolder into one of its own subfolders.
- Account admins, super admins, and owners can also delete a shared folder if it does not contain any Zaps.