When you’re setting up your Zap, each step includes fields where you can enter data. In these fields, you can:
- Manually enter values.
- Map fields from a previous step.
- Select a value from a preset list in a dropdown menu or use a custom value.
The field type determines what values you can enter in a field. The field types available in a step will vary.
NoteSome apps:
- Have additional restrictions for what kind of info you can enter in a field type.
- Allow you to enter special formatting to output design elements, like bold text, bullet points, and code blocks.
Date/time fields
A date/time field is a field where you can only input a date and/or time. It displays a calendar icon.
Using timezones in date/time fields
If you have trouble using date/time, try including a timezone in the field.
Supported date/time formats
Zapier tries to interpret any date or time you provide. For example, Zapier supports the following date formats:
- tomorrow at noon
- next Friday at 7PM (Friday of the next week, not the current week)
- 2/13/2020 8PM EST
- 2020-10-26T16:56 (standard ISO format)
- 1393462573 (a UNIX timestamp)
NoteBy default, Zapier uses the ISO 8601 standard for formatting dates. Some apps may use different date and time defaults. If needed, you can adjust date/time values in Zaps by adding or subtracting time from the value within the field.
Dictionary fields
Dictionary fields allow you to enter key/value sets. They do not have an icon. They consist of two columns:
- The left column is where you enter the name for the value set.
- The right column is where you enter the value for the value set.
After you enter a value set, click the:
- Plus sign icon below the last value set to add another blank value set.
- X icon next to a value set to remove it.
below the last value set to add another blank value set.
next to a value set to remove it.
Dropdown menus
In dropdown menus, you can select a value from a list of preset options. If you do not see the option you need, you can use a custom value instead. They do not have an icon.
File fields
File fields in Zapier refer to the actual file object and have a file icon that looks like a page. To send a file in a Zap, you need to use a file object or certain types of URL links. The file field acts differently depending on what data you send it:
- Text: Zapier will turn text into a .txt file and upload it to your app.
- URL: if you enter a URL, Zapier will try to load the data available at that address and upload it as a file.
- File: if you map a file from another step, Zapier will upload it
TipIf you have multiple file objects or URLs, you can separate them with a comma and a space to send them all at once. This will compress them into a single .ZIP file for uploading.
Note- If a previous step has a file object, it will have "(Exists but not shown)" for the sample value.
- Your app determines the maximum file size you can use. Refer to the app’s documentation for more information.
- Zapier must be able to upload or retrieve the file within 30 seconds or the file request will time out.
Line item fields
Line items are subsets of individual items. They do not have an icon, but they are offset in a separate box with all related fields. Learn more about creating line items and using line items in Zaps.
List fields
List fields allow you to enter or select multiple options. They do not have an icon. Each time you enter a value in a list field, another blank list field will appear below it.
- Click the X icon to the right of a list field to remove it.
- Hover over a list field. A grid icon of 6 dots will appear to the right of the list field. Click, hold, and drag the grid icon to rearrange the order of your list fields.
to rearrange the order of your list fields.
Number/decimal fields
You must enter numbers into both number and decimal fields.
- Number fields only accept whole number values. If you enter a decimal value in a number field, Zapier will round the number down to the next whole number.
- They have an icon showing the numbers 1, 2, 3.
- Dropdown menus are often number fields. You can use them to select ID numbers for users, projects, and other internal data from apps.
- Decimal fields allow you to enter any numeric value, including decimal values like
1.5.- They have an icon showing the number 1.0.
- You must separate decimals from the integer with a period
..
ExampleIf you enter “4.7”:
- In a number field, Zapier will round the number down to “4”.
- In a decimal field, Zapier will use the exact number of “4.7”.
Password fields
Password fields are the same as string fields, but the value you enter is hidden from view. Some apps use password fields for sensitive data. They do not have an icon.
String/text fields
These are the default fields and do not have icons. They are general fields that allow you to enter a variety of values.
- String fields consist of a single input line for values like names and email addresses.
- To add new lines in a string field, click Shift + Enter at the same time.
- Text fields consist of larger input boxes that allow you to enter more info, like email messages and notes.
- To add new lines in a text field, click Enter.
True/false (boolean) fields
Boolean fields only have two values: "true" and "false". Depending on the app, these values may be different, such as "0" for false, or "1" for true. They do not have an icon. Boolean fields are often case-sensitive. For example, if an app expects "TRUE", it won't recognize "true" as a valid option.
