You can give other people in your Zapier account access to your MCP server. This lets teammates view your server configuration and history, or help manage the tools on it. This is different from sharing a tool bundle, which creates an independent copy of your tools for someone else. Managing server access gives people direct access to your existing server with controlled permissions.
Available on plans:
Free
Professional
Team
Enterprise
NoteManaging server access does not let other users connect to or use your server with their AI client. Only the server owner's AI client can connect to and use the server. To help someone create their own working server with the same tools, share a tool bundle instead.
Roles and permissions
Each MCP server has three role types:
| Role | Permissions |
|---|---|
| Owner | The person who created the server. Has full control, including adding tools, authenticating tools, and managing who has access. |
| Editor | Can add or remove tools on the server. Cannot authenticate tools or change account connections, so they cannot break the existing tool setup. If an editor removes a tool by mistake, you or any editor can add it back. |
| View only | Can view the tools configured on the server and the server's tool call history. Cannot make changes, add tools, or connect to the server. |
Account owners and super admins on your Zapier account have access to all MCP servers by default.
Example: IT oversight
An IT admin asks team members to add them as an editor on their servers. This gives the admin visibility into what tools are configured and the ability to remove tools that should not be there.
Example: Onboarding assistance
A team lead with editor access can add recommended tools to a new hire's server. The new hire still authenticates each tool themselves.
Give someone access to your MCP server
- In the left sidebar of the Zapier MCP home, select a server.
- In the top right of the page, click the menu icon and select Edit access. The Edit access dialog box will open.
- In the Add member or team section, click the Add editor search box and search for the person you want to add by name or email. Select them from the results.
- Click the role dropdown menu and select Editor or View only.
- Click Add.
and select Edit access. The Edit access dialog box will open.After you add someone, your server will appear in their server list when they visit mcp.zapier.com. They will not receive a notification.
Add tools as an editor
When you have editor access to someone else's MCP server, you can add tools but you cannot authenticate them on the owner's behalf. The owner must authenticate any new tools before they can be used.
To add tools as an editor:
- In the left sidebar of the Zapier MCP home, select the server.
- Click + Add tool. A dialog box will open.
- Search for and select the app you want to use.
- Select the checkbox next to each tool you want to add.
- Click Add without authentication. The tools are added to the server, but they are not ready to use.
- Notify the server owner to update authentication for the new tools.
Change or remove someone's access
- In the left sidebar of the Zapier MCP home, select a server.
- In the top right of the page, click the menu icon and select Edit access. The Edit access dialog box will open.
- Next to the person whose access you want to change, click the role dropdown menu.
- Select a new role (Editor or View only), or select Remove to revoke access entirely.
Give all Zapier account members the same level of access to your MCP server
By default, your server is not shared with anyone. You can give everyone in your Zapier account the same level of access to the server.
- In the left sidebar of the Zapier MCP home, select a server.
- In the top right of the page, click the menu icon and select Edit access. The Edit access dialog box will open.
- Next to the Anyone at [your account] setting (where "[your account]" is the name of your Zapier account), click the role dropdown menu.
- Select a role (Editor or View only).
When to use server access and tool bundles
Server access and tool bundles both let you share work on an MCP server, but they serve different goals.
Use server access when you want teammates to help build or oversee a single shared server. Depending on the role you assign, they can view your tools and history (View only) or add and remove tools (Editor). Only your AI client can connect to and use the server.
Share a tool bundle when you want someone to have their own working server with the same tools. They get an independent copy of your tools, connect their own apps, and use tasks from their own Zapier plan.
Limitations
- Server access works only with other members of your Zapier account. To share tools with someone outside your account, create a tool bundle.
- Editors cannot authenticate tools on the server owner's behalf. Tools added by an editor must be authenticated by the owner before they can be used.
Provide feedback and get help
Submit feature requests, provide feedback, or get help from the Zapier MCP team.